If you are planning to apply for a Transcript from Mahatma Gandhi University, Kottayam, then continue reading to get an overview of the process.
Step 1 – Pay the fee online: There are no more cash payments accepted at the university and all fees have to be paid online. As the university updates the fee from time to time, please check the fee for (Official Transcript of Marklist with the seal and Signature of the Authentication Officer) on below link.
E-Payment Portal: https://epay.mgu.ac.in/
- Open E-Payment portal and select certificates
- Click on “Official Transcript/Genuineness Verification” or use direct link https://epay.mgu.ac.in/Candfee/feeoptions/11
- Enter your details and select the drop-down list as follows.
- Official Transcript/Genuineness Verification: Fee for official transcript of marksheet/syllabus/academic transcript
- Miscellaneous: Not Applicable
- Transmission Charges: Transmission Charges – Outside India (Directly sent from University to the institution. For WES, use this option) Update: Speed Post to Foreign Countries now available for Rs 2100
- Late Fee for Official Transcript/ Genuineness Verification: (select as applicable)
- Enter the captcha and proceed to payment.
- Download and take a print out of the challan.
Step 2 – Prepare documents required for application You will need the following documents to be submitted to obtain the transcript from university. (Arranged in following order below and tied with a string)
- Print out of fee payment receipt with challan no: and barcode
- Application form for transcript (Download)
- Copy of all year/semester mark sheets and degree certificate. (Both sides)
Gusseted officer attestedCopy of SSLC Certificate
- For WES, 2 copies of Academic Records Request Form
Update: Gusseted officer attested copy no longer required.
Additional CD requirement for BTech courses started before 2010
For students who have started their BTech course before 2010, a CD with the soft copy of application is required to be submitted along with the documents mentioned above. Please note that the course start year is considered, not the completion year.
In order to prepare the CD, seek assistance from any of the photostat stores opposite to the University main gate. They will charge an amount around Rs 150/- to get this prepared. This CD also needs to be tied along with the documents before submitting.
Step 3 – Visit MG university and apply: First thing you need to do as soon you arrive at the university is to visit the Visitor information center near the entrance so you can confirm you got all the documents and get directions to the “New Pariksha Bhavan Building” where you will submit the application based on your course. So the process would be as follows.
- Visit information center located at the left side of the main entrance and confirm you have got all documents required.
- Ask for directions to “New Pariksha Bhavan Building” and section where you need to submit your application based on the course you have done. (For B-Tech transcripts, “New Pariksha Bhavan building, Ground floor, Room no. 105”)
- At “New Pariksha Bhavan Building” go to the section for your course. There should be a list on the wall showing desk no: for each college. Find your college on the list and submit the application to the staff.
- They may ask you to visit the accounts section and verify the online fee paid.
- If all required documents are okay, they will accept the application.
Step 4 – Getting the transcript The processing time is typically four weeks and they will call you once it is ready. Either you can go to the university and collect it personally or they will send it to your home address or directly to the institution if postage is paid along with the fee. Below is the image of a sealed transcript from MG University.
Note: As per the new process, WES only accept Transcript directly sent by the university.
Note: This article is based on my experience of applying for the transcript and feedback from others. As the process could change from time to time, please check with university information counter. Continue reading for some tips and common question you may have.
Frequently Asked Question
- How long it take for the university to send transcript?
Ans: Typically takes around 3 weeks for the university to process the transcript and send it. For delivery to WES or another institution outside India, it will take around 3 weeks by normal post. For Speed-post, it will take around one week time.
- Can I pay the fee directly at the university or anywhere nearby?
Ans: No, MG University has made all fee payment online. You could pay at the nearby internet cafe, but they may charge you extra and there will be a long wait time at busy hours.
- Can I ask the university to send the transcript directly to WES or any institutions?
Ans: Yes, however, if the institution is outside India it can take up to a month to reach them and you won’t be able to track it.
Therefore, it is always better to get the transcript to your address and use DHL or another good courier for faster delivery with tracking. Tip: You can send the transcript to WES for as low as Rs 999 here via this link. Note: WES only accepts transcripts directly sent by the University.
- Does WES or other institutions accept the transcript if we sent it?
Yes, the only condition is to send it in a sealed envelope as given to you by the university. In short, do not open the small packet as shown in the image above. WES no longer accepts transcript sent by individuals.
- How do I contact the university or know the status of my application?
Ans: The university should contact you in case of any issues or when the transcript is ready. If you haven’t been contacted after the given timeline(3 weeks), you can contact the section where you submitted the application. Click here to get the contact number
If you have any questions please drop a comment below and check back later to see our response.