How to apply for Transcript from Mahatma Gandhi (MG) University, Kerala

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If you are planning to apply for a Transcript from Mahatma Gandhi University, Kottayam, then continue reading to get an overview of the process.

Step 1 – Pay the fee online:  There are no more cash payments accepted at the university and all fees have to be paid online. As the university updates the fee from time to time, please check the fee for (Official Transcript of Marklist with the seal and Signature of the Authentication Officer) on below link.

Fees: https://www.mgu.ac.in/examinations

E-Payment Portal: https://epay.mgu.ac.in/

  1. Open E-Payment portal and select certificates
  2. Click on “Official Transcript/Genuineness Verification” or use direct link https://epay.mgu.ac.in/Candfee/feeoptions/11
  3. Enter your details and select the drop-down list as follows.
    1. Official Transcript/Genuineness Verification: Fee for official transcript of marksheet/syllabus/academic transcript
    2. Miscellaneous: Not Applicable
    3. Transmission Charges: Transmission Charges – Outside India (Directly sent from University to the institution. For WES, use this option)
    4. Late Fee for Official Transcript/ Genuineness Verification: (select as applicable) image
  4. Enter the captcha and proceed to payment.
  5. Download and take a print out of the challan.

Step 2 – Prepare documents required for application You will need the following documents to be submitted to obtain the transcript from university. (Arranged in following order below and tied with a string)

  1. Print out of fee payment receipt with challan no: and barcode
  2. Application form for transcript (see step 3) (Sample: https://gifyu.com/image/NUFP)
  3. Copy of all year/semester mark sheets and degree certificate. (Both sides)
  4. Gusseted officer attested copy of SSLC Certificate
  5. For WES, 2 copies of Academic Records Request Form

Step 3 – Visit MG university and apply:  First thing you need to do as soon you arrive in front of the university is to get the application form from nearby photostat shop. Then visit the Visitor information center near the entrance so you can confirm you got all the documents and get directions to the “New Pariksha Bhavan Building” where you will submit the application based on your course. So the process would be as follows.

  1. Buy application form for the transcript from photostat shop opposite to MG University main entrance and fill it.
  2. Visit information center located at the left side of the main entrance and confirm you have got all documents required.
  3. Ask for directions to “New Pariksha Bhavan Building” and section where you need to submit your application based on the course you have done. (For B-Tech transcripts, “New Pariksha Bhavan building, Ground floor, Room no. 105”)
  4. At “New Pariksha Bhavan Building” go to the section for your course. There should be a list on the wall showing desk no: for each college. Find your college on the list and submit the application to the staff.
  5. They may ask you to visit the accounts section and verify the online fee paid.
  6. If all required documents are okay, they will accept the application.

Step 4 – Getting the transcript  The processing time is typically four weeks and they will call you once it is ready. Either you can go to the university and collect it personally or they will send it to your home address or directly to the institution if postage is paid along with the fee. Below is the image of a sealed transcript from MG University.

Note: As per the new process, WES only accept Transcript directly sent by the university.

Note: This article is my experience of applying for the transcript in April of 2018. As the process could change from time to time, please check with university information counter. Continue reading for some tips and common question you may have.

Frequently Asked Question

  • Can I pay the fee directly at the university or anywhere nearby?

Ans: No, MG University has made all fee payment online. You could pay at the nearby internet cafe, but they may charge you extra and there will be a long wait time at busy hours.

  • Can I ask the university to send the transcript directly to WES or any institutions?

Ans: Yes, however, if the institution is outside India it can take up to a month to reach them and you won’t be able to track it. Therefore, it is always better to get the transcript to your address and use DHL or another good courier for faster delivery with tracking. Tip: You can send the transcript to WES for as low as Rs 999 here via this link. Note: WES only accepts transcripts directly sent by the University.

  • Does WES or other institutions accept the transcript if we sent it? 

Ans: Yes, the only condition is to send it in a sealed envelope as given to you by the university. In short, do not open the small packet as shown in the image above.  WES no longer accepts transcript sent by individuals.

  • How do I contact the university or know the status of my application?

Ans: The university should contact you in case of any issues or when the transcript is ready. If you haven’t been contacted after the given timeline(3 weeks), you can contact the section where you submitted the application. See below link to get the contact number https://www.mgu.ac.in/uploads/2018/04/Details-of-works-performed-in-each-section-of-the-University.pdf?x66146

If you have any questions please drop a comment below and check back later to see our response.

91 thoughts on “How to apply for Transcript from Mahatma Gandhi (MG) University, Kerala

  1. I am based outside India and need the transcript of BSC degree marklist from MG University Kottayam. Will they accept by post my application?Which address can I send the documents by post? I only need the marklist so should I still be sending the degree certificate too.

    1. It is a very busy place and not sure if you send by post it will reach right department. Better ask someone here to submit the application on your behalf. Only copies of certificate required, not the original.

    1. WES is an educational credential validation service for US and Canada. I don’t think it is required for any other countries.

  2. Do I need to apply transcript again for WES if I already have one ,but not attested? Or i should only apply attestation of all marklist / each year degree certificates ??

    1. As per the new WES process, they will accept a transcript sent directly by the university. So yes, you need to apply for a new one and ask University to sent it to WES.

  3. For WES application transcript which option do i need to select…. option for attestation/genuineness varification of each copy of marklist OR each copy of degree certificate ???

    1. As detailed above you should go for Official Transcript/Genuineness Verification: each copy of degree certificate

  4. Does MG university give transcripts in sealed envelope directly to the applicant ? Does the transcript needs to be typed and given to the section in CD?

    1. Sorry, my last responce was incorrect. You need all sem marklist + degree certificate both side + attested copy of SSLC book.

  5. Hi,
    I am taking the transcripts for the second time as it was sent directly to Wes by me the last time.
    1. Is there is fast track option ( any other courier service other than Indian Post ) to be sent to WES directly from the University ?
    2. I remember creating the CD last time , Is it not required anymore ?
    3.What is maximum timeline that the transcripts would reach WES canada with the current option available?
    4. Is the document list to be carried to the university different from the post that you have initially mentioned? ( Copy of All sem marksheet + degree certificate + Attested SSLC certificate + Wes academic form)

    1. 1. MG University uses only India Post. You can ask them if speed post is available.
      2. No CD required
      3. 3 weeks for University to prepare it and another 3-4 weeks for India Post to reach Canada.
      4. It should the same.

    2. Hello Shilpa,

      What is the reason you are requesting for transcripts the second time ? Was it rejected by WES when you had sent it to them directly ?
      I am planning to obtain the transcripts from MG University and send it to WES directly via a good courier service.

      Thanks.

  6. Hello MKerala,

    Request you to advise on the following two points:

    1. I need to obtain the transcript of my B-Tech mark-sheets from MG University, Kottayam. In the e-payment portal of MG university for the fee payment, I could see the following 2 possible options:

    Attestation/Genuineness verification of each copy of Degree certificate
    Fee for official transcript of marksheets/syllabus/Academic transcript

    Which option should I choose for the fee payment ?

    2. Does the above options really matter, as the fee for both the options are the same – Rs.2000 ?

    1. It depends on your purpose. For WES select “Genuineness verification of each copy of Degree certificate”. Check with the institution who asked you to submit the same.

  7. Hi,

    Thanks for the above information. I am completed 10th grade under CBSE, So what can be submitted instead of
    “Gusseted officer attested copy of SSLC Certificate”

      1. Great! Thanks. One more question.

        WES requires only ‘Marksheets/Statement of Marks’ to be submitted directly from University, Hence the drop-down menu to be selected should be
        ‘Fee for official transcript of marksheet/syllabus/academic transcript’ right?

        1. This is my understanding too. WES doesn’t require the attested degree certificate from the college (we can personally fax our degree certificates as well). WES needs our statement of marks / consolidated marklist to be attested and sealed and sent by the university. So, I am confused here if you request for degree certificate, they wouldn’t send the marklists right?

    1. They didn’t ask me for it. Only photocopies are needed. But it is good to carry at least Degree certificate with you.

  8. Attestation/Genuineness verification of each copy of Degree certificate
    Fee for official transcript of marksheets/syllabus/Academic transcript.

    which option should I select for assessment for engineers Australia? thanks in advance. please reply

    1. For Australia, check with the assessment agency. For Canada WES it is Attestation/Genuineness verification of each copy of Degree certificate

  9. Hi ,

    Is It possible my father to go on my behalf and do the process in university ? do we have to gave any letter to the officers

    1. I have heard that it is possible. But not sure of the process. You can call the university information center and know what are documents required for proxy request.

  10. Pls help
    For IQAS which option we need to select :
    They were asking for transcripts form University and mark list to be sent directly.

  11. I recently applied for transcripts of my B-Tech Degree from MG University, Kottayam, in the month of May-2019.

    In addition to the steps mentioned at the top of this page, please take note of the following points:

    1. The application for B-Tech transcripts needs to be submitted at the “New Pariksha Bhavan building, Ground floor, Room no. 105”. It’s towards the right side as you enter the building.
    2. If the transcripts are required for WES ECA, submit 2 copies of the filled ARRF form.
    3. While submitting the application, the documents should be arranged in the following order:

    Online payment receipt(with bar code)
    Transcript request form
    2 filled ARRF forms
    Copy of Degree certificate(both sides)
    Copy of all Mark sheets
    Attested copy of 10th standard certificate

    4. The documents arranged in the aforementioned order should be tied together using a twine(available in front of room 105) before submission.

  12. Hi,

    My Agency told for canada WES require Transcripts of both B tech Certificate and Mark lists .So is it the the option for fee payment ?
    “Attestation/Genuineness verification of each copy of degree certificate”
    There is one more option in that below.Do we need to select this one also ?
    “Attestation/Genuineness verification of each copy of Mark list”.

    Regards,
    Vijoy

    1. I used “Attestation/Genuineness verification of each copy of degree certificate” for WES Canada and there were no issues.

  13. Hi Mkerala,
    What is the exact step by step procedure for Wes and transcript application?
    At first, we need to create a Wes profile and pay the fee. Right? After that we need to go for the transcript to university.Right? Also will they send directly transcript to Wes Canada? Do we need to spend more for the courier service which they use? Apart from this 2500, do we need to spend more?
    Can you please explain from the very first step of Wes Canada? I want to do it myself.
    Thanks in advance.

  14. Thanks Mkerala. One more doubt to be clarified. My name in educational certificates is say, Ashik PS and passport name contains the expanded form of PS ie, Puthiyaveettil Sudheer. So while creating WES profile, which name should I give for both profile creation and credential name?

      1. I am an MCA graduate. Should I get transcript for both BCA and MCA?. For that, should I pay online twice(mg university) for graduation and post graduation separately? Also will they send the transcript of both in a single courier?

        1. Below is a direct quote from WES website. Yes, you need to pay twice to university as it is two degrees, two transcripts and handled by two departments.

          “For applicants submitting a Master’s Degree or Postgraduate Diploma for evaluation, you must also provide your bachelor’s degree documents. WES cannot complete evaluation without these documents. The only exceptions where your bachelor’s degree documents are not required are: Master of Education, Master of Engineering, Master of Philosophy, and Master of Technology”

          1. Hi MKerala, I dont know if the WES statement you mentioned is correct.
            I am an MBA graduate (From Australian University) and I have given only by MBA transcripts to WES in the month of March 2019 and got an WES equivalency “Masters”.
            Please advise.

          2. Does MG University charges separate courier charge for Graduation and Post Graduation? How much it is?
            Also,do we need to pay the charge online? What is the mode of payment?

          3. I think you need to give separate applications for each as it is handled by two departments. All fees are paid online, see the steps above.

  15. Hi Mkerala,
    I’m currently trying for Australian PR and they required the academic transcript from the university. In the Fee payment section Official Transcript/Genuineness Verification i can see different categories on the drop box, which option should i select required for academic transcript only.

  16. Hello,
    I wanted to know the following.
    I completed B .Sc nursing from School of Medical Education , Puthupally and passed out in 2011 and completed my MHA from School of Medical Education, Gandhinagar in 2015. I learned that both these institutions are now coming under the Centre for Professional and Advanced Studies ( CPAS).
    Where shall I get my transcript from now?
    The university or CPAS ?

    Please give your guidance.

    1. The transcript need to be applied at the university/institution that issue your certificate. If the certificate is issued by MG University, apply at MG for transcript.

  17. Does mg university send transcript with all the marklist and degree certificate to Wes? Should we need to send copy of marklists and degree certificate to Wes seperatly?

    Thanks in advance

  18. Hi.. thank you for the details. I think we need transcript and degree certificate attested from university. So which payment option should we select ? Do we need to do multiple selections ?

  19. Hi Mkerala,
    Really happy to see helpful article like this.Dear I got the reply from WES says transcripts accepted but degree certifcate not received.I am damn sure copy was included in the envelope.Any idea If i need to resend the degree certificate copy only what steps I should follow?

    1. How did you send the degree certificate copy? I sent it separately via India post.

      Take a good colour copy of the certificate(back and Front). Put it in an Air Mail envelope and sent it to WES Canada as a registred post. It cost less than Rs 50, but will take a month to deliver to WES.

      1. Thanks for the reply MKerala.
        Is it not mandatory to send it from MG university again?Its said that WES will accept documents only from university right?They accepted my transcipt but shows in the website degree cert not received?

      1. I have some doubt on sending transcript to wes.
        1.we have to send both pg certificate copy and transcript to wes.could you please tell me it.

          1. In my certificate and passport surname was different. In my certificate it is my father’s name and in my passport, it is my husband name.so while applying for eca to wes,will it be a problem?

          2. How can we send both certificate and transcript to wes?is there any option to send pg certificate copy along with transcript while applying for it to Mg university.

          3. Yes, you can give the copy of your certificate to university and ask them to send it along with the transcript.

  20. I have applied for sending transcripts from MG university in January and paid extra money for sending it by speed post..but they didn’t send my transcript, they kept it with them.I went on and continuously pushed them to send it,they told some lame excuses like they will send it next week, the person that i submitted the certificate is not there anymore,new person is checking all the documents,it will take time like that,at last in may they send my documents to WES,unfortunately i got a mail from WES that,they need MG university to double verify the certificate again ,so they have send an email to the university and also a hardcopy,university needs to verify and send it back by electronically or my post.The time period that they have given is 7 weeks.Unfortunately the person sitting there is not taking it seriously..we asked one of the staff inside the university to meet the responsible person and asked him to do,but the response that we are getting is the same,he is telling he will do it soon…now it’s almost 6 weeks now..don’t know what to do with this such an iresponsible behavior from the university staffs..Can anyone help out to do it

      1. yes.my husband has already submitted his profile in the express entry pool, waiting for my WES evaluation to complete to update our score in the express entry pool

      2. I think its always better to do all necessary procedures ourselves as all the details are available in CIC website. Since you are an educated person, why should you depend on some consultancy services? Please go through the below link too: https://www.thestar.com/news/canada/2019/07/01/ottawa-warns-against-use-of-immigration-agents-in-india.html
        It may be helpful for you. In addition, you will authorised consultancy list from CIC website. In my knowledge, only 5 consultancy are in there list from kerala.

    1. Sorted out the issue. Thankyou Mr.Biju(9633059959)..Got his number from this site.. who helped us to solve this matter..Highly recommend him if anyone looking out for WES transcript attestation from the University

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