How to apply for Transcript from Mahatma Gandhi (MG) University, Kerala

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If you are planning to apply for a Transcript from Mahatma Gandhi University, Kottayam, then continue reading to get an overview of the process.

Step 1 – Pay the fee online:  There are no more cash payments accepted at the university and all fees have to be paid online. As the university updates the fee from time to time, please check the fee for (Official Transcript of Marklist with the seal and Signature of the Authentication Officer) on below link.

Fees: https://www.mgu.ac.in/examinations

E-Payment Portal: https://epay.mgu.ac.in/

  1. Open E-Payment portal and select certificates
  2. Click on “Official Transcript/Genuineness Verification” or use direct link https://epay.mgu.ac.in/Candfee/feeoptions/11
  3. Enter your details and select the drop-down list as follows.
    1. Official Transcript/Genuineness Verification: Attestation/Genuineness verification of each copy of degree certificate
    2. Miscellaneous: Not Applicable
    3. Transmission Charges: Transmission Charges – Outside India (Directly sent from University to the institution. For WES, use this option)
    4. Late Fee for Official Transcript/ Genuineness Verification: (select as applicable) 
  4. Enter the captcha and proceed to payment.
  5. Download and take a print out of the challan.

Step 2 – Prepare documents required for application You will need the following documents to be submitted to obtain the transcript from university. (Arranged in following order below and tied with a string)

  1. Print out of fee payment receipt with challan no: and barcode
  2. Application form for transcript (see step 3) (Sample: https://gifyu.com/image/NUFP)
  3. Copy of all year/semester mark sheets and degree certificate. (Both sides)
  4. Gusseted officer attested copy of SSLC Certificate
  5. For WES, 2 copies of Academic Records Request Form

Step 3 – Visit MG university and apply:  First thing you need to do as soon you arrive in front of the university is to get the application form from nearby photostat shop. Then visit the Visitor information center near the entrance so you can confirm you got all the documents and get directions to the “New Pariksha Bhavan Building” where you will submit the application based on your course. So the process would be as follows.

  1. Buy application form for the transcript from photostat shop opposite to MG University main entrance and fill it.
  2. Visit information center located at the left side of the main entrance and confirm you have got all documents required.
  3. Ask for directions to “New Pariksha Bhavan Building” and section where you need to submit your application based on the course you have done. (For B-Tech transcripts, “New Pariksha Bhavan building, Ground floor, Room no. 105”)
  4. At “New Pariksha Bhavan Building” go to the section for your course. There should be a list on the wall showing desk no: for each college. Find your college on the list and submit the application to the staff.
  5. They may ask you to visit the accounts section and verify the online fee paid.
  6. If all required documents are okay, they will accept the application.

Step 4 – Getting the transcript  The processing time is typically four weeks and they will call you once it is ready. Either you can go to the university and collect it personally or they will send it to your home address or directly to the institution if postage is paid along with the fee. Below is the image of a sealed transcript from MG University.

Note: As per the new process, WES only accept Transcript directly sent by the university.

Note: This article is my experience of applying for the transcript in April of 2018. As the process could change from time to time, please check with university information counter. Continue reading for some tips and common question you may have.

Frequently Asked Question

  • Can I pay the fee directly at the university or anywhere nearby?

Ans: No, MG University has made all fee payment online. You could pay at the nearby internet cafe, but they may charge you extra and there will be a long wait time at busy hours.

  • Can I ask the university to send the transcript directly to WES or any institutions?

Ans: Yes, however, if the institution is outside India it can take up to a month to reach them and you won’t be able to track it. Therefore, it is always better to get the transcript to your address and use DHL or another good courier for faster delivery with tracking. Tip: You can send the transcript to WES for as low as Rs 999 here via this link. Note: WES only accepts transcripts directly sent by the University.

  • Does WES or other institutions accept the transcript if we sent it? 

Ans: Yes, the only condition is to send it in a sealed envelope as given to you by the university. In short, do not open the small packet as shown in the image above.  WES no longer accepts transcript sent by individuals.

  • How do I contact the university or know the status of my application?

Ans: The university should contact you in case of any issues or when the transcript is ready. If you haven’t been contacted after the given timeline(3 weeks), you can contact the section where you submitted the application. See below link to get the contact number https://www.mgu.ac.in/uploads/2018/04/Details-of-works-performed-in-each-section-of-the-University.pdf?x66146

If you have any questions please drop a comment below and check back later to see our response.

45 thoughts on “How to apply for Transcript from Mahatma Gandhi (MG) University, Kerala

  1. I am based outside India and need the transcript of BSC degree marklist from MG University Kottayam. Will they accept by post my application?Which address can I send the documents by post? I only need the marklist so should I still be sending the degree certificate too.

    1. It is a very busy place and not sure if you send by post it will reach right department. Better ask someone here to submit the application on your behalf. Only copies of certificate required, not the original.

    1. WES is an educational credential validation service for US and Canada. I don’t think it is required for any other countries.

  2. Do I need to apply transcript again for WES if I already have one ,but not attested? Or i should only apply attestation of all marklist / each year degree certificates ??

    1. As per the new WES process, they will accept a transcript sent directly by the university. So yes, you need to apply for a new one and ask University to sent it to WES.

  3. For WES application transcript which option do i need to select…. option for attestation/genuineness varification of each copy of marklist OR each copy of degree certificate ???

    1. As detailed above you should go for Official Transcript/Genuineness Verification: each copy of degree certificate

  4. Does MG university give transcripts in sealed envelope directly to the applicant ? Does the transcript needs to be typed and given to the section in CD?

    1. Sorry, my last responce was incorrect. You need all sem marklist + degree certificate both side + attested copy of SSLC book.

  5. Hi,
    I am taking the transcripts for the second time as it was sent directly to Wes by me the last time.
    1. Is there is fast track option ( any other courier service other than Indian Post ) to be sent to WES directly from the University ?
    2. I remember creating the CD last time , Is it not required anymore ?
    3.What is maximum timeline that the transcripts would reach WES canada with the current option available?
    4. Is the document list to be carried to the university different from the post that you have initially mentioned? ( Copy of All sem marksheet + degree certificate + Attested SSLC certificate + Wes academic form)

    1. 1. MG University uses only India Post. You can ask them if speed post is available.
      2. No CD required
      3. 3 weeks for University to prepare it and another 3-4 weeks for India Post to reach Canada.
      4. It should the same.

    2. Hello Shilpa,

      What is the reason you are requesting for transcripts the second time ? Was it rejected by WES when you had sent it to them directly ?
      I am planning to obtain the transcripts from MG University and send it to WES directly via a good courier service.

      Thanks.

  6. Hello MKerala,

    Request you to advise on the following two points:

    1. I need to obtain the transcript of my B-Tech mark-sheets from MG University, Kottayam. In the e-payment portal of MG university for the fee payment, I could see the following 2 possible options:

    Attestation/Genuineness verification of each copy of Degree certificate
    Fee for official transcript of marksheets/syllabus/Academic transcript

    Which option should I choose for the fee payment ?

    2. Does the above options really matter, as the fee for both the options are the same – Rs.2000 ?

    1. It depends on your purpose. For WES select “Genuineness verification of each copy of Degree certificate”. Check with the institution who asked you to submit the same.

  7. Hi,

    Thanks for the above information. I am completed 10th grade under CBSE, So what can be submitted instead of
    “Gusseted officer attested copy of SSLC Certificate”

      1. Great! Thanks. One more question.

        WES requires only ‘Marksheets/Statement of Marks’ to be submitted directly from University, Hence the drop-down menu to be selected should be
        ‘Fee for official transcript of marksheet/syllabus/academic transcript’ right?

    1. They didn’t ask me for it. Only photocopies are needed. But it is good to carry at least Degree certificate with you.

  8. Attestation/Genuineness verification of each copy of Degree certificate
    Fee for official transcript of marksheets/syllabus/Academic transcript.

    which option should I select for assessment for engineers Australia? thanks in advance. please reply

    1. For Australia, check with the assessment agency. For Canada WES it is Attestation/Genuineness verification of each copy of Degree certificate

  9. Hi ,

    Is It possible my father to go on my behalf and do the process in university ? do we have to gave any letter to the officers

    1. I have heard that it is possible. But not sure of the process. You can call the university information center and know what are documents required for proxy request.

  10. Pls help
    For IQAS which option we need to select :
    They were asking for transcripts form University and mark list to be sent directly.

  11. I recently applied for transcripts of my B-Tech Degree from MG University, Kottayam, in the month of May-2019.

    In addition to the steps mentioned at the top of this page, please take note of the following points:

    1. The application for B-Tech transcripts needs to be submitted at the “New Pariksha Bhavan building, Ground floor, Room no. 105”. It’s towards the right side as you enter the building.
    2. If the transcripts are required for WES ECA, submit 2 copies of the filled ARRF form.
    3. While submitting the application, the documents should be arranged in the following order:

    Online payment receipt(with bar code)
    Transcript request form
    2 filled ARRF forms
    Copy of Degree certificate(both sides)
    Copy of all Mark sheets
    Attested copy of 10th standard certificate

    4. The documents arranged in the aforementioned order should be tied together using a twine(available in front of room 105) before submission.

  12. Hi,

    My Agency told for canada WES require Transcripts of both B tech Certificate and Mark lists .So is it the the option for fee payment ?
    “Attestation/Genuineness verification of each copy of degree certificate”
    There is one more option in that below.Do we need to select this one also ?
    “Attestation/Genuineness verification of each copy of Mark list”.

    Regards,
    Vijoy

    1. I used “Attestation/Genuineness verification of each copy of degree certificate” for WES Canada and there were no issues.

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