MG University Transcript: How to apply for Transcript WES Canada?


****Important: MG University has started online application for transcript. Hence, below process is no longer applicable. Please click here to get details about new process.****

If you are planning to apply for a Transcript from Mahatma Gandhi University, Kottayam, then continue reading to get an overview of the process.

Step 1 – Pay the fee online:  There are no more cash payments accepted at the university and all fees have to be paid online. As the university updates the fee from time to time, please check the fee for (Official Transcript of Marklist with the seal and Signature of the Authentication Officer) on below link.


E-Payment Portal:

  1. Open E-Payment portal and select certificates
  2. Click on “Official Transcript/Genuineness Verification” or use direct link
  3. Enter your details and select the drop-down list as follows.
    1. Official Transcript/Genuineness Verification: Fee for official transcript of marksheet/syllabus/academic transcript
    2. Miscellaneous: Not Applicable
    3. Transmission Charges: Transmission Charges – Outside India (Directly sent from University to the institution. For WES, use this option) Update: Speed Post to Foreign Countries now available for Rs 2100
    4. Late Fee for Official Transcript/ Genuineness Verification: (select as applicable) 
  4. Enter the captcha and proceed to payment.
  5. Download and take a print out of the challan.

Step 2 – Prepare documents required for application You will need the following documents to be submitted to obtain the transcript from university. (Arranged in following order below and tied with a string)

  1. Print out of fee payment receipt with challan no: and barcode
  2. Application form for transcript (Download)
  3. Copy of all year/semester mark sheets and degree certificate(Both sides).
  4. Gusseted officer attested Copy of SSLC Certificate
  5. For WES Canada, 2 copies of Academic Records Request Form and color copy of degree certificate to be sent to WES along with transcript. 

Update: Gusseted officer attested copy no longer required. 

Additional CD requirement for BTech courses started before 2010

For students who have started their BTech course before 2010, a CD with the soft copy of application is required to be submitted along with the documents mentioned above. Please note that the course start year is considered, not the completion year.
In order to prepare the CD, seek assistance from any of the photostat stores opposite to the University main gate. They will charge an amount around Rs 150/- to get this prepared. This CD also needs to be tied along with the documents before submitting.

Step 3 – Visit MG university and apply:  First thing you need to do as soon you arrive at the university is to visit the Visitor information center near the entrance so you can confirm you got all the documents and get directions to the “New Pariksha Bhavan Building” where you will submit the application based on your course. So the process would be as follows.

  1. Visit information center located at the left side of the main entrance and confirm you have got all documents required.
  2. Ask for directions to “New Pariksha Bhavan Building” and section where you need to submit your application based on the course you have done. (For B-Tech transcripts, “New Pariksha Bhavan building, Ground floor, Room no. 105”)
  3. At “New Pariksha Bhavan Building” go to the section for your course. There should be a list on the wall showing desk no: for each college. Find your college on the list and submit the application to the staff.
  4. They may ask you to visit the accounts section and verify the online fee paid.
  5. If all required documents are okay, they will accept the application.

Step 4 – Getting the transcript  The processing time is typically four weeks and they will call you once it is ready. Either you can go to the university and collect it personally or they will send it to your home address or directly to the institution if postage is paid along with the fee. Below is the image of a sealed transcript from MG University.

Note: As per the new process, WES only accept Transcript directly sent by the university.

***WES has started asking for secondary verification of transcript due to increased fraud. Please check out this article for more details***

Note: As the process could change from time to time, please check with university information counter. Continue reading for some tips and common question you may have.

****MG University has started online application for transcript. Hence, above process is no longer applicable. Please click here to get details about new process.****


Frequently Asked Question

  • Do I need to go to University in person to apply for the transcript?

Ans: Either you or an authorised person by you can submit the application on your behalf. MG University does not have an option for online application. 

  • Is there any agency or agent that help me with applying for a transcript?

Ans: Yes, there are many agents that offer this service. Please check our article on agents offering University transcript and attestation service. 

  • How long it takes for the university to send the transcript?

Ans: Typically takes around 3 weeks for the university to process the transcript and send it. For delivery to WES or another institution outside India, it will take around 3 weeks by normal post. For Speed-post, it will take around one week time. 

  • Can I pay the fee directly at the university or anywhere nearby?

Ans: No, MG University has made all fee payment online. You could pay at the nearby internet cafe, but they may charge you extra and there will be a long wait time at busy hours.

  • Can I ask the university to send the transcript directly to WES or any institutions?

Ans: Yes, however, if the institution is outside India it can take up to a month to reach them and you won’t be able to track it. Therefore, it is always better to get the transcript to your address and use DHL or another good courier for faster delivery with tracking. Tip: You can send the transcript to WES for as low as Rs 999 here via this link. Note: WES only accepts transcripts directly sent by the University.

  • Does WES or other institutions accept the transcript if we sent it? 

Ans: Yes, the only condition is to send it in a sealed envelope as given to you by the university. In short, do not open the small packet as shown in the image above.  WES no longer accepts transcript sent by individuals.

  • How do I contact the university or know the status of my application?

Ans: The university should contact you in case of any issues or when the transcript is ready. If you haven’t been contacted after the given timeline(3 weeks), you can contact the section where you submitted the application. Click here to get the contact number

***WES has started asking for secondary verification of transcript due to increased fraud. Please check out our other article for more details***

Have a question? Please drop a comment below and subscribe to notification or check back later for the answer. We try to answer every query asked here. 

415 thoughts on “MG University Transcript: How to apply for Transcript WES Canada?

  1. Hi,

    To send my transcripts what service I should choose? And I don’t want to waste my time for re-verification of degree certificates.So, what service should I choose for both this application?

  2. I had applied for OT and my document was received at WES yesterday. I got an email from WES today saying, they are conducting a secondary verification of document.

    They sent photocopies of my documents for verification both electronically and by standard postal mail to Mahatma Gandhi University, Kerala. My WES file is on hold until WES receive a written response from this institution.

    Do I need to do anything from my side now? Do I need to contact MG university or they will do this by their own? Can i do anything to fasten this process?

    Thanks in advance,

  3. I have received a transcript from the university for myself.

    But i wanted to know that when we apply for wes transcript, the university will send only the transcript or will they sent the degree certificate along with the transcript? Since for wes procedure they need to sent the degree certificate as well.

    Another query is regarding the payment. The payment system has changed and it is not like mentioned in the above picture. Now there are no option given for transmission charge and late fee when applied for official transcript. Could you please guide me on this?

    1. Degree certificate you need to sent it to WES. Yes, there are some changes in the payment system. But it still asks for Where do you want to send the documents?. You can select outside India and continue.

  4. Hi, I had applied for official transcript to MGU but put the wrong WES number in my application, will I now have to raise a new request on the portal or can I ask someone from mgu to change the WES ref number?

  5. Hi. I had applied for official transcripts for my PG and UG degrees to be send to WES Canada through MG university. WES separately had asked me to send copies of both Degree certificates to them which i did by post. MGU send my OT to WES later on, but WES asked for re-verification of not only my OTs but also my Degree certificates to MGU.

    i got request from MGU to pay $200 for 4 certificates re-verification. i told them i had applied for 2 only..but they said they got request from WES for 4 cert’s and i paid $200…after 10 days i called MGU to enquire abt the status of the re-verification. I was told then that only my OTs could be re-verified and my degree certificates could not be re-verified by MGU as i had not applied for its verification in the first place….The very same thing that i had told MGU initially…the MGU assistant gave the phone number of the section officer and i explained the matter to him, for which he explained a very complicated process in a very hasty manner, half of which i didn’t understand…He asked me to visit MGU in person if possible, to sort things out.

    i went to MGU and I explained the issue to the enquiry at the entrance of MGU and i was told by the officer that i need to apply for the verification of degree certificates which i hadn’t done and when the re-verification of the same comes about later i can produce the receipt of the re-verification payment i had already made at that point of time…But i was asked to go to the concerned dept’s to make sure..As such i went to the concerned PG dept section and i was told at the enquiry there to call the concerned officer and ask him what to do…i called the same Section officer to whom i had previously talked…And to my shock, this guy started shouting at me for no reason saying he had explained to me everything the other day etc.. and said he will come down to meet me in person….This person comes down and continues his tirade at me to which i could not do any thing but listen….when i got a small opportunity in between to talk, i told him about the advice i got from the officer at the first entrance about applying for degree certs verification first and later producing the challan of re-verification which i had already paid later on when i am asked to pay re-verification fees. Then only this ‘most amazing’ human being understood how simply things can be done and then he calmed down a little….All this time he was advising through his shouting was to apply to some Asst. Registrar to convert the extra $100 i paid ( due to the mistake on their part), for re-verification which has not been done yet, as the first verification payment for the degree certificates….A very complicated procedure…I told him, sir, let that extra $100 be with MGU..i will make new payment for degree verification and later when MGU asks again for re-verification,i’ll produce the e-receipt of payment already made and done with it…..

    WES has made the whole transcripts thing bloody complicated..They think its a walk in the park going to Universities in India to get whatever documents they want as and when they demand…what they really don’t know or care is what the applicants have to go through going to the universities (a glimpse of which is explained above). I am not saying all officers are bad..there were some very good ppl who gave the correct direction. But eventually i had to face some really bad experience…I had appointed an agent who took a lot of money from me but didn’t do his job properly…I am a Canadian PR and i had applied for transcripts again to get my teaching license in Ontario which i routed through WES because i thought in the future if i have to send my transcripts again to some other body in Canada i can make use of the ICAP package of WES…never knew they had introduced re-verification steps n all that, which was absent when i applied for my ECA report 5 years back….

    Now all i have to do is apply for the genuineness verification of my both my degree certificates online, make the payment and wait in patience for MGU to send the same to WES and when WES asks MGU to reverify, MGU will contact me (God knows when) for payment of re-verification and that point of time, i will show them the receipt of money i already paid in advance for the re-verification of degree certificates…Well this is my strategy..Hope MGU doesn’t raise any objection then…..

    Just sharing my experience.. May God help u all in ur MGU-WES Odyssey….

    1. Just a point same happened to me as well, for reverification they need not send the degree certificate, ask them to send only transcript part, this will do. Moreover the challan you took gets expired automatically after 30 days. I had faced same issue with my re verification for PG,even after four months they have not forwarded it, you will laugh about the reason, why because they want me to take another challan, the one I took got expired because the section clerk was on leave due to lock down. Certain people their are idiots. Ask them only to send the confirmation for the part of transcript, this will do I guess.

      1. Hi Anand. Thanks very much for the valuable information. Will WES consider the reverification of official transcripts alone for giving a report on equivalency. Wes is also messed up…

        1. Yes I think so because University will only forward the verification of the transcript they performed and the not the certificate I guess, so only 50 USD to be paid for one course.

      2. Its just ridiculous to be treated by them like this. And there is no value for payment we made?? Wow….did u get ur transcripts reverified by MGU? Was WES ok with just transcripts verification??

  6. hi ,
    i have submitted all my required documents for the WES on 20 Feb 2020 Till now i haved get any updation regarding whether the documents have couried .
    please let me know wether id done or not

    1. There is a change in the procedure to obtain a transcript and attestation from MG university. MG university’s New website has some technical issues. Will update as we have more information.

  7. Hello

    Has anyone got any information about university restarted operations . Will they work on transcripts request now. Can you please share the information center number

  8. May I know the email id of Mg university Kottayam account section Of Bsc Physics and BEd section . I need to send reverification challan to this account .

  9. Hi,
    Document list 3- Copy of all year/semester mark sheets and degree certificate. (Both sides)
    -Does this mean both sides color copy of every semester marksheets (I studied 3yr/6 sem BA program in a MG university affiliated college) plus both side copy of the degree certificate
    and does it matter if both both side copies are on separate paper?

    – Along with the color copies, do we need to give one more copy of all degree and marksheet certificate to the university?
    – Do I have to write an authorisation letter if my parents are going to the university?

    Thank you so much for your article. It’s really helpful.

    1. 1. Both sides of only degree certificate is required on the same paper. For other just front pages. Also no need of colour page other than the one you send WES.

      2. No

      3. Yes

      1. – So in no situation we don’t need send color copies of Semester certificates to the university?

        – I am in Canada and WES asked me to send clear legible copy of my degree certificate (traditional mail). And they only require Mark Sheets/Statement of Marks from the University. Does this mean anywhere in the stage now (in my case may be), we don’t need to provide color copies, right?

        – Do you know is there any digital transmission setup (or in progress) due to the Covid situation. That would have been really nice.

        1. 1. University does require a colour copy.
          2. WES requires a colour copy of degree certificate which you need to send directly to WES. The university has to send Transcript.
          3. Few people have commented copy degree certificate can be sent via fax to WES. But WES still require a transcript to be send via physical post by the university.

  10. For Canadian WES is attestation is necessary?
    Amount for Official Transcript of Marklist with the seal and Signature of the Authentication Officer is “Rs. 2100” now, the Numbers is 1, What does this ‘1’ meant for? do we want to enter the number of semesters on that area?

  11. Hi I got a message from mg university saying that one of my certificates has been verified..bu tbecause of lockdown hoe do we know if it has gone grom the university..
    I did pharmacy and applied for b.pharm n m.pharm transcripts at the same there someone we can contact or someone can follow up on this?

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