MG University Transcript: How to apply for Transcript WES Canada?


****Important: MG University has started online application for transcript. Hence, below process is no longer applicable. Please click here to get details about new process.****

If you are planning to apply for a Transcript from Mahatma Gandhi University, Kottayam, then continue reading to get an overview of the process.

Step 1 – Pay the fee online:  There are no more cash payments accepted at the university and all fees have to be paid online. As the university updates the fee from time to time, please check the fee for (Official Transcript of Marklist with the seal and Signature of the Authentication Officer) on below link.


E-Payment Portal:

  1. Open E-Payment portal and select certificates
  2. Click on “Official Transcript/Genuineness Verification” or use direct link
  3. Enter your details and select the drop-down list as follows.
    1. Official Transcript/Genuineness Verification: Fee for official transcript of marksheet/syllabus/academic transcript
    2. Miscellaneous: Not Applicable
    3. Transmission Charges: Transmission Charges – Outside India (Directly sent from University to the institution. For WES, use this option) Update: Speed Post to Foreign Countries now available for Rs 2100
    4. Late Fee for Official Transcript/ Genuineness Verification: (select as applicable) 
  4. Enter the captcha and proceed to payment.
  5. Download and take a print out of the challan.

Step 2 – Prepare documents required for application You will need the following documents to be submitted to obtain the transcript from university. (Arranged in following order below and tied with a string)

  1. Print out of fee payment receipt with challan no: and barcode
  2. Application form for transcript (Download)
  3. Copy of all year/semester mark sheets and degree certificate(Both sides).
  4. Gusseted officer attested Copy of SSLC Certificate
  5. For WES Canada, 2 copies of Academic Records Request Form and color copy of degree certificate to be sent to WES along with transcript. 

Update: Gusseted officer attested copy no longer required. 

Additional CD requirement for BTech courses started before 2010

For students who have started their BTech course before 2010, a CD with the soft copy of application is required to be submitted along with the documents mentioned above. Please note that the course start year is considered, not the completion year.
In order to prepare the CD, seek assistance from any of the photostat stores opposite to the University main gate. They will charge an amount around Rs 150/- to get this prepared. This CD also needs to be tied along with the documents before submitting.

Step 3 – Visit MG university and apply:  First thing you need to do as soon you arrive at the university is to visit the Visitor information center near the entrance so you can confirm you got all the documents and get directions to the “New Pariksha Bhavan Building” where you will submit the application based on your course. So the process would be as follows.

  1. Visit information center located at the left side of the main entrance and confirm you have got all documents required.
  2. Ask for directions to “New Pariksha Bhavan Building” and section where you need to submit your application based on the course you have done. (For B-Tech transcripts, “New Pariksha Bhavan building, Ground floor, Room no. 105”)
  3. At “New Pariksha Bhavan Building” go to the section for your course. There should be a list on the wall showing desk no: for each college. Find your college on the list and submit the application to the staff.
  4. They may ask you to visit the accounts section and verify the online fee paid.
  5. If all required documents are okay, they will accept the application.

Step 4 – Getting the transcript  The processing time is typically four weeks and they will call you once it is ready. Either you can go to the university and collect it personally or they will send it to your home address or directly to the institution if postage is paid along with the fee. Below is the image of a sealed transcript from MG University.

Note: As per the new process, WES only accept Transcript directly sent by the university.

***WES has started asking for secondary verification of transcript due to increased fraud. Please check out this article for more details***

Note: As the process could change from time to time, please check with university information counter. Continue reading for some tips and common question you may have.

****MG University has started online application for transcript. Hence, above process is no longer applicable. Please click here to get details about new process.****


Frequently Asked Question

  • Do I need to go to University in person to apply for the transcript?

Ans: Either you or an authorised person by you can submit the application on your behalf. MG University does not have an option for online application. 

  • Is there any agency or agent that help me with applying for a transcript?

Ans: Yes, there are many agents that offer this service. Please check our article on agents offering University transcript and attestation service. 

  • How long it takes for the university to send the transcript?

Ans: Typically takes around 3 weeks for the university to process the transcript and send it. For delivery to WES or another institution outside India, it will take around 3 weeks by normal post. For Speed-post, it will take around one week time. 

  • Can I pay the fee directly at the university or anywhere nearby?

Ans: No, MG University has made all fee payment online. You could pay at the nearby internet cafe, but they may charge you extra and there will be a long wait time at busy hours.

  • Can I ask the university to send the transcript directly to WES or any institutions?

Ans: Yes, however, if the institution is outside India it can take up to a month to reach them and you won’t be able to track it. Therefore, it is always better to get the transcript to your address and use DHL or another good courier for faster delivery with tracking. Tip: You can send the transcript to WES for as low as Rs 999 here via this link. Note: WES only accepts transcripts directly sent by the University.

  • Does WES or other institutions accept the transcript if we sent it? 

Ans: Yes, the only condition is to send it in a sealed envelope as given to you by the university. In short, do not open the small packet as shown in the image above.  WES no longer accepts transcript sent by individuals.

  • How do I contact the university or know the status of my application?

Ans: The university should contact you in case of any issues or when the transcript is ready. If you haven’t been contacted after the given timeline(3 weeks), you can contact the section where you submitted the application. Click here to get the contact number

***WES has started asking for secondary verification of transcript due to increased fraud. Please check out our other article for more details***

Have a question? Please drop a comment below and subscribe to notification or check back later for the answer. We try to answer every query asked here. 

447 thoughts on “MG University Transcript: How to apply for Transcript WES Canada?

  1. Normally university only forwards the transcript while we apply for transcription, which means we need to send the degree certificate to WES directly. So when WES sends for reverification, university only verifies transcript but not the degree certificate, in that scenario what we should do to get the certificate reverified if the certificate was forwarded from our end and not by university.

  2. Hello.. I have seen a step as “For WES Canada, 2 copies of Academic Records Request Form and color copy of degree certificate to be sent to WES along with transcript. “. Will the university sent the colour copy of marksheets which we give to WES along with the transcripts ?

    1. Sometimes they will, but most time they will not as it will be seen as an authentic document sent by University they will not do. So you have send it separately via POST.

      1. Hai..
        Will the university attach the color copy of the degree certificate submitted to them by us (with the 2 copies of Academic request form) along with the transcripts and send it as one single courier to WES Canada? Or is that something that needs to be actioned seperately?

        1. It seems they no longer send this as it will mean it was a genuine copy send by the university. However, you can pay additional cost to ask university to verify the copy of the degree and send it.

          1. Okay…Is there an option to pay for it online through the link that you’ve provided or do we need to pay for it seperately?

  3. WES has forwarded my documents for re verification to the university. I have read your article on this but what should I do if still I have not received email from University to pay the extra fees.

    1. You have to wait for their email. If you still not getting any communication after 2 weeks, contact university information centre or the department where you submit the transcript application.

      1. I have received the email from mg university to pay the fees of 50usd. But pls note WES has forwarded both my B com and mcom for re verification, if I read your article correctly it should be 50 each. But they requested only for 50 usd now. Do I need to wait until I receive another email or is it ok if I pay the whole amount now.

        1. Since both are different departments, you may get another email from MG. For the time being, pay the $50 and send the receipt.

  4. Is it possible to get the transcripts directly in our hands from the university. And then we sent to WES from there so that we can add the copies of the certificates and get that in sealed cover from university. I have earlier here that University will not sent the copies of certificates to WES

  5. Hello, first of all, thank you so much for this guide. I did exactly as advised on this page. However, when my buddy went to MGU with everything, they asked him to pay another 3000 rupees for attestation. Can somebody help me if you went to this same process? Please note they asked me to pay this after paying 2500+ as shown in this guide.

    Do I have to really spend 5000 plus rupees for this purpose?

  6. Hi,

    I made a payment for Fee for official transcript of marksheet/syllabus/academic transcript and transmission charges, but missed to pay ‘Search fee if results were published before 10 yrs’. May I know the process to pay this amount alone as I see in epay page all fields are mandatory to select for payment and I cannot select ‘Search Fee’ alone. Please assist.

  7. Hi,. I have performed and completed all the procedures with MG University for WES but got to know that WES team has not received the degree and post graduate certificate yet but they received the marklist. How can I follow up this with the University

    1. Did you give the copy of degree certificate to university along with the transcript request? If not you need to send a color copy via post or fax to WES.

      1. Yes copy of degree certificate is already attached, so do you mean I can directly forward it to WES. when I contacted MG University they told inspite we attach degree certificate they will not forward it unless we do same procedure again paying the fees which I think is misleading. I already checked the epayment website and there is no specific option for certificate but it is attestation of degree certificate but I think that is different from transcript.

  8. My name is Blessen, I have recieved a mail from WES after receiving the transcript from university saying that they have send an email to university to confirm the same. Whom should I contact?

  9. Hi,
    I had completed my Master of Technology in MG university and as per the WES mail i received, they require the Mark sheets / Statement of Marks. Does it mean that I can skip the transcript part and send attested copies my Mark sheets of all semesters instead of the transcript for WES through the university?

    1. They are referring to the transcript. If they have received it then no need to worry. Hope you have also submitted colour copy of degree certificate too.

  10. My date of birth in sslc is 22 may but my actual dob in my passport is in 22 July . Correction of dob process is ongoing. When I apply for Wes for my pg certificate will the university send my dob as 22 may?

  11. Hi,
    Can we collect additional copies of transcript of marks directly from university?or university will send additional copies to our provided address only.

    1. Mr George(9633059959)helped me in obtaining my official transcripts from both MG University,Kottayam and Cochin University.It was a pukka service

      Thank you georege,Thank you Mkerala

  12. MG university said it will only be sending transcripts of mark sheet and not degree certificates to WES. Should I mail my degree certificate separately to WES ?

      1. There is another option to send the degree certificate copy which is by fax to their official fax number. It is given in their Wes website ( Wes Advisor blog). I did it through internet faxing through It reached on the same day and thereafter updated in my Wes account the next day. It didn’t cost me a penny. It is free.

  13. Hi Mkerala,
    I am not in India and I want to apply for BTech Transcript, do they still asking for gusseted attested copy of SSLC book ?
    Do they ask for original certificate to do the verification of copies of the same ?

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